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Community Success Stories

Myrtle Creek Increases Capacity
The city of Myrtle Creek was having problems meeting water needs during times of peak usage, Business Oregon's Infrastructure Finance Authority helped the city solve their capacity problems with a $1.6 million loan from the Safe Drinking Water Revolving Loan Fund.

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Introduction
Chapter 1—Funding Priorities/Target/Set-asides
Chapter 2—Eligible Applicants
Chapter 3—National Objectives
Chapter 4—Federal Requirements
Chapter 5—Program Policies and Definitions
Chapter 6—Citizen Participation Plan
Chapter 7—Application Procedures
Chapter 8—Program Table Requirements Summary Table
Chapter 9—Microenterprise Assistance Public Services
Chapter 10—Public Works
Chapter 11—Public Community Facility
Chapter 12—Regional Housing Rehabilitation
Chapter 13—Community Capacity/Technical Assistance
Chapter 14—Emergency Projects
Chapter 15—Certified Sub-Grantee Program
Chapter 16—Outcome and Performance Measure Reporting

Chapter 1

Exhibit A Guidelines for Grant Administration
Exhibit B Authorized Signature Card
Exhibit C Authorization for Electronic Deposit

– Electronic Deposit Form and
– ACH Enrollment Form

Exhibit D Sample Policy-Excessive Force

Chapter 2

Exhibit A Residential Antidisplacement and Relocation Assistance Plan
Exhibit B Sample Fair Housing Resolution
Exhibit C Self Evaluation Checklist for Compliance with Section 504
Exhibit D Acknowledgement of Grant Assistance
Exhibit E Second Public Hearing Notice-English
Exhibit F Second Public Hearing Notice-Spanish
Exhibit G Example Section 3 Plan

Chapter 3

Exhibit A Federal Rules for Environmental Review (24 CFR Part 58)
Exhibit B Environmental Review Flow Chart
Exhibit C Determination of Exemption from Environmental Review
Exhibit D Statutory Review Worksheet
Exhibit E Determination of Categoricaly Exclusion–Not Subject to 24 CFR 58.5
Exhibit F Determination of Categorical Exclusion–Subject to 24 CFR 58.5
Exhibit G Notice of Intent to Request the Release of Funds (NOI-RROF)

– English
– Spanish

Exhibit H Request for Release of Funds (RROF)
Exhibit I Posting and Publishing Timelines/Comment Period for Public Notices
Exhibit J Statutory and Environmental Assessment Checklists

– Part 58 Environmental Assessment Part 1
– PW and CF Environmental Assessment Guide Part 2

Exhibit K Sample Combined Notice FONSI and RROF

– English
– Spanish

Exhibit L Floodplain Management
Exhibit M Housing Rehabilitation

– HR Tiered Environmental Review Part 1
– HR Tiered Environmental Review Guide Part 2

Exhibit N Housing Rehabilitation Notice of Intent to Request Release of Funds (NOI-RROF)
Exhibit O Housing Rehabilitation Environmental Review Substantial 8 Step
Exhibit P CPD Notice 12-006

– Part A CPD-12-006
– Part A-1 Tribal Consultation HUD Clarification
– Part B HP Fact Sheet #6

Exhibit Q Tribal Consultation Letter Template
Exhibit R Part 58 Flowchart
Exhibit S Oregon Endangered Species Act Guidance Checklist
Exhibit T Floodway - Bored Pipeline Guidance

Chapter 4

Exhibit A Guide for Grant/Project Administration and Activity Delivery Costs

Chapter 5

Exhibit A Conflict of Interest
Exhibit B Minority, Women and Emerging Small Business Activity Report
Exhibit C Section 3 Summary Report form HUD-60002
Exhibit D Grant Award Does Not Exceed $100,000 Non-Construction Contracts
Exhibit E Grant Award Exceeds $100,000 Non-Construction Contracts
Exhibit F All Construction Contracts
Exhibit G Section 3 Examples
Exhibit H Example Section 3 Plan

Chapter 6

Exhibit A Federal Labor Standards Provision (HUD-4010)
Exhibit B Request for Authorization of Additional Classification and Rate (fillable Word)
Exhibit C Labor Relations Letter LR-96-01 (Self-employed laborers and mechanics)
Exhibit D State of Oregon Statutory Public Works Bond
Exhibit E Preconstruction Conference Notes
Exhibit F Notice of Construction Contract Award and Start of Construction
Exhibit G Contractor/Subcontractor Agreement and Fringe Benefit Summary Form
Exhibit H Labor Standards Checklist (for prime and subcontractors)
Exhibit I Instructions for Completing HUD Payroll Form WH-347
Exhibit J HUD Statement of Compliance, including instructions
Exhibit K Combined WH-347 and HW-38 (example, Amended BOLI Payroll Form)

– PDF
– Excel

Exhibit L HUD Form - No Work Performed
Exhibit M HUD Project Wage Rate Sheet
Exhibit N Labor Standards Compliance Report
Exhibit O Apprenticeship Wage Rate Calculation Guide
Exhibit P Record of Employee Interview
Exhibit Q Liquidated Damages Forms

– Part 1 Wire Transfer
– Part 2 Deposit Agreement
– Part 3 Schedule

Exhibit R Davis Bacon Poster

– English
– Spanish

Exhibit S Labor Standards Questionnaire HUD Form 4730
Exhibit T Labor Standards Complian Form HUD Form 4731

Chapter 7

Exhibit A Resolution Supporting Assisted Housing Programs
Exhibit B Notice on Equal Access
Exhibit C Some Differences Between Section 504 and the ADA
Exhibit D Key 504 Terms and Phrases
Exhibit E Sample Grievance Procedure
Exhibit F Sample Nondiscrimination Inital Notice
Exhibit G Are You a Victim of Housing Discrimination: information and complaint form
Exhibit H Limited English Proficience (LEP) Plan Checklist
Exhibit I Reasonable Accommodations

–Part 1 Joint Memo
–Part 2 Service Animals
–Part 3 Service Animals
–Part 4 I Speak Card

Chapter 8

Exhibit A Property Acquisition Checklist/Flow Chart
Exhibit B Request for Acquisition Exemption
Exhibit C Guide to Appraisal Scope of Work
Exhibit D Example Appraisal Agreement
Exhibit E Certificate of Appraiser
Exhibit F Invitation to Property Owner to Accompany Appraiser
Exhibit G Sample Letter for Sujbect to Acquisition (i.e., non-voluntary)
Exhibit H Subject to Donation Document (i.e., non-voluntary)
Exhibit I Sample Letter Not Subject to Acquisition (i.e., voluntary)
Exhibit J Not Subject to Donation Document (i.e., voluntary)
Exhibit K When a Public Agency Acquires Your Property booklet
Exhibit L Sample Letter for Just Compensation Offer
Exhibit M Sample Notice to Tenants
Exhibit N Sample Notice Non-displacement of Residential Tenants
Exhibit O Sample Notice Displacement of Residential Tenants
Exhibit P Lead Paint Hazards

–Part 1 Lead-Based Paint Brochure
–Part 2 Lead Requirements-Lead Analysis Report
–Part 3 Lead Guidelines

Chapter 10

Exhibit A Community Facility and Public Works Project Monitoring Checklist (Word)
Exhibit B Microenterprise Monitoring Checklist (Word)
Exhibit C Housing Rehabilitation Monitoring Checklist (Word)