Resources

2019 Proposed MOD

2019 Proposed Method of Distribution

CDBG Program

Program Brochure
Low-, moderate-income table
Low-, moderate-income data
Method of Distribution
Grant Management Handbook
Funding Awards

Fair Housing

Analysis of Impediment (AI)

Action Development

Subcommittee
Meeting Schedule & Resources

Federal Resources

Federal Register
Code of Federal Regulations (CFR)
HUD Section 3 Business Registry FAQs
HUD Section 3 Business Registry Brochure English
HUD Section 3 Business Registry Poster English
HUD Section 3 Business Registry Brochure Spanish
HUD Section 3 Business Registry Poster Spanish

Rules & Regulations

OAR 123-080
Program Regulations

Staff Contact

Regional Development Officer

CDBG Handbooks

Method of Distribution

2019 Proposed Method of Distribution All links on this page point to PDF files

Grant Management Handbook 2017 Edition

Download the entire Handbook (more than 100 files) in a single file (self-extracting). Access individual chapters, exhibits, and forms from the listing below.

Introduction and Commonly Used Acronyms this is a PDF file

Chapter 1—How to Start the Project

Chapter 1 this is a PDF file

Exhibit A Guidelines for Grant Administration this is a PDF file
Exhibit B Authorized Signature Card
Exhibit C Authorization for Electronic Deposit

– Electronic Deposit Form and
– ACH Enrollment Form this is a PDF file

Exhibit D Sample Policy-Excessive Force this is a PDF file

Chapter 2—First and Last Draw Requirements and Special Grant Contract Conditions

Chapter 2 this is a PDF file

Exhibit A Residential Antidisplacement and Relocation Assistance Plan this is a PDF file
Exhibit B Sample Fair Housing Resolution
Exhibit C Self Evaluation Checklist for Compliance with Section 504
Exhibit D Acknowledgement of Grant Assistance
Exhibit E Second Public Hearing Notice-English
Exhibit F Second Public Hearing Notice-Spanish
Exhibit G Example Section 3 Plan this is a PDF file

Chapter 3—Environmental Review

Chapter 3 this is a PDF file

Exhibit A Federal Rules for Environmental Review (24 CFR Part 58) this is a PDF file
Exhibit B Environmental Review Flow Chart
Exhibit C Determination of Exemption from Environmental Review
Exhibit D Statutory Review Worksheet
Exhibit E Determination of Categoricaly Exclusion–Not Subject to 24 CFR 58.5
Exhibit F Determination of Categorical Exclusion–Subject to 24 CFR 58.5 this is a PDF file
Exhibit G Notice of Intent to Request the Release of Funds (NOI-RROF)

– English this is a PDF file
– Spanish

Exhibit H Request for Release of Funds (RROF) this is a PDF file
Exhibit I Posting and Publishing Timelines/Comment Period for Public Notices
Exhibit J Statutory and Environmental Assessment Checklists

– Part 58 Environmental Assessment Part 1 this is a PDF file
– PW and CF Environmental Assessment Guide Part 2

Exhibit K Sample Combined Notice FONSI and RROF

– English this is a PDF file
– Spanish

Exhibit L Floodplain Management this is a PDF file
Exhibit M Housing Rehabilitation

– HR Tiered Environmental Review Part 1 this is a PDF file
– HR Tiered Environmental Review Guide Part 2

Exhibit N Housing Rehabilitation Notice of Intent to Request Release of Funds (NOI-RROF) this is a PDF file
Exhibit O Housing Rehabilitation Environmental Review Substantial 8 Step
Exhibit P CPD Notice 12-006

– Part A CPD-12-006 this is a PDF file
– Part A-1 Tribal Consultation HUD Clarification
– Part B HP Fact Sheet #6

Exhibit Q Tribal Consultation Letter Template this is a PDF file
Exhibit R Part 58 Flowchart
Exhibit S Oregon Endangered Species Act Guidance Checklist
Exhibit T Floodway - Bored Pipeline Guidance

Chapter 4—Financial Management, Cash Management, Program Income, and Audits

Chapter 4 this is a PDF file

Exhibit A Guide for Grant/Project Administration and Activity Delivery Costs this is a PDF file

Chapter 5—Procurement, MBE/WBE, and Section 3

Chapter 5 this is a PDF file

Exhibit A Conflict of Interest this is a PDF file
Exhibit B Minority, Women and Emerging Small Business Activity Report
Exhibit C Section 3 Summary Report form HUD-60002
Exhibit D Grant Award Does Not Exceed $100,000 Non-Construction Contracts
Exhibit E Grant Award Exceeds $100,000 Non-Construction Contracts
Exhibit F All Construction Contracts this is a PDF file
Exhibit G Section 3 Examples
Exhibit H Example Section 3 Plan

Chapter 6—Labor Standards

Chapter 6 this is a PDF file

Exhibit A Federal Labor Standards Provision (HUD-4010) this is a PDF file
Exhibit B Request for Authorization of Additional Classification and Rate (fillable Word)
Exhibit C Labor Relations Letter LR-96-01 (Self-employed laborers and mechanics)
Exhibit D State of Oregon Statutory Public Works Bond
Exhibit E Preconstruction Conference Notes
Exhibit F Notice of Construction Contract Award and Start of Construction this is a PDF file
Exhibit G Contractor/Subcontractor Agreement and Fringe Benefit Summary Form
Exhibit H Labor Standards Checklist (for prime and subcontractors)
Exhibit I Instructions for Completing HUD Payroll Form WH-347
Exhibit J HUD Statement of Compliance, including instructions
Exhibit K Combined WH-347 and HW-38 (example, Amended BOLI Payroll Form)

– PDF
– Excel

Exhibit L HUD Form - No Work Performed this is a PDF file
Exhibit M HUD Project Wage Rate Sheet
Exhibit N Labor Standards Compliance Report
Exhibit O Apprenticeship Wage Rate Calculation Guide
Exhibit P Record of Employee Interview
Exhibit Q Liquidated Damages Forms

– Part 1 Wire Transfer this is a PDF file
– Part 2 Deposit Agreement
– Part 3 Schedule

Exhibit R Davis Bacon Poster

– English this is a PDF file
– Spanish

Exhibit S Labor Standards Questionnaire HUD Form 4730 this is a PDF file
Exhibit T Labor Standards Complian Form HUD Form 4731

Chapter 7—Fair Housing, Equal Opportunity, Secton 504, and Limited English Proficiency

Chapter 7 this is a PDF file

Exhibit A Resolution Supporting Assisted Housing Programs this is a PDF file
Exhibit B Notice on Equal Access
Exhibit C Some Differences Between Section 504 and the ADA
Exhibit D Key 504 Terms and Phrases
Exhibit E Sample Grievance Procedure
Exhibit F Sample Nondiscrimination Inital Notice
Exhibit G Are You a Victim of Housing Discrimination: information and complaint form this is a PDF file
Exhibit H Limited English Proficience (LEP) Plan Checklist
Exhibit I Reasonable Accommodations

–Part 1 Joint Memo this is a PDF file
–Part 2 Service Animals
–Part 3 Service Animals
–Part 4 I Speak Card

Chapter 8—Uniform Relcation Assistance and Real Property Acquisition, Section 104(d), and Lead-based Paint

Chapter 8 this is a PDF file

Exhibit A Property Acquisition Checklist/Flow Chart this is a PDF file
Exhibit B Request for Acquisition Exemption
Exhibit C Guide to Appraisal Scope of Work
Exhibit D Example Appraisal Agreement
Exhibit E Certificate of Appraiser
Exhibit F Invitation to Property Owner to Accompany Appraiser
Exhibit G Sample Letter for Sujbect to Acquisition this is a PDF file (i.e., non-voluntary)
Exhibit H Subject to Donation Document (i.e., non-voluntary)
Exhibit I Sample Letter Not Subject to Acquisition (i.e., voluntary)
Exhibit J Not Subject to Donation Document (i.e., voluntary)
Exhibit K When a Public Agency Acquires Your Property booklet this is a PDF file
Exhibit L Sample Letter for Just Compensation Offer
Exhibit M Sample Notice to Tenants
Exhibit N Sample Notice Non-displacement of Residential Tenants
Exhibit O Sample Notice Displacement of Residential Tenants
Exhibit P Lead Paint Hazards

–Part 1 Lead-Based Paint Brochure this is a PDF file
–Part 2 Lead Requirements-Lead Analysis Report
–Part 3 Lead Guidelines

Chapter 9—Housing Rehabilitation Revolving Loan Funds this is a PDF file

Chapter 10—Required Records

Chapter 10 this is a PDF file

Exhibit A Community Facility and Public Works Project Monitoring Checklist (Word)
Exhibit B Microenterprise Monitoring Checklist (Word)
Exhibit C Housing Rehabilitation Monitoring Checklist (Word)

Chapter 11—Project Reports and Closeout this is a PDF file

Infrastructure Programs

Community Success Stories

Resources

CDBG Handbooks

Method of Distribution

Grant Management Handbook 2017 Edition